Cultural Affairs & AIPP Coordinator

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$29.50 - $48.26 Hourly

$2,360.36 - $3,860.93 Biweekly

Job Type:

City of Miami Beach City Hall - 1700 Convention Center Drive, Miami Beach, Florida

Nature of Work:

Under general supervision, this position is responsible for the coordination and management of programs within the Cultural Affairs Unit, and public art projects within the Art in Public Places Program ("AiPP"), including oversight of programming of City of Miami Beach events, and the selection process for commission of artists, contract management, and public outreach/education as required of the Art in Public Places Program and initiatives, as set forth by ordinance. The role will work collaboratively with the Cultural Affairs Manager to increase awareness and participation in all Cultural Affairs  and Art in Public Places Program initiatives and activities of the City of Miami Beach.

Illustrative Examples of Essential Duties:

•Assists the Cultural Affairs manager with program ideation and implementation, public outreach, and artist development; and provides lower-level support to the planning, development, and implementation of public art projects from inception to completion.

•Acts as liaison between artists, architects, contractors, developers, City departments, and community groups in the selection and commissioning of artists and the execution of public art projects.
•Recommends, develops, and assists with the facilitation of the procurement processes of cultural affairs and public art in accordance with program ordinance and guidelines.
•Assists, as necessary, with the selection process for artist and artwork by assisting with recruiting qualified Professional Advisory Committee members, , scheduling meetings, preparing materials for review, providing orientation for participants, and facilitating selection.
•Identifies and oversees maintenance needs of the public art collection to include annual assessment of the collection, contracting for the repair of artworks, and maintaining artwork values for City insurance coverage and claims.
•Identifies artwork proposed for deaccession and assists in facilitating deaccession procedures according to adopted City policy.
•Facilitates artwork donation process and coordinates with donors, user departments, Boards and Commissions, and stakeholder groups, according to adopted City policy.
•Fields inquiries about the program or particular public art projects, including media requests. Recruits program participants and provides education through programmatic outreach efforts; represents the program at a limited number of public events and meetings, and makes public presentations as appropriate.
•Bears responsibility for all phases of contract management  with artists, general contractors, art conservations specialists, among other specialists that may be required.
•Assists in the management of project artwork budget, schedules, and payments; and provides updates to internal and external stakeholders.
•Develops and maintains appropriate program and project documentation, including paper and electronic files, databases, visual archives, publicity materials, and web resources.
•Provides professional expertise to committees, colleagues, and artists in areas including public engagement, aesthetics, siting, durability, context, content, architectural integration, and best practices; and evaluates and recommends improvements to program and project management practices and procedures.
•Assist Cultural Affairs Manager in managing the Miami Beach Art in Public Places Committee; manage meeting notifications, attendance, minutes, agenda, etc.
•Assist in all aspects of planning and implementing the programs and services of the Office of Cultural Affairs.
•Supervise volunteers, interns and staff during special events and during regular office activities.
•Transport equipment and supplies to special events
•Work with support staff to coordinate contractual services to various individuals and groups
•Liaise with other city or regional departments to ensure success in the coordination of public art projects and activities.
•Assist with presentations and other outreach activities.
•Maintain Art in Public Places collections records, inventory, catalogue work sheets and artist information, as related to all aspects of collections management.
•Maintain lists of artists, arts organizations, grant opportunities, community groups, funders and others to promote participation in and sponsoring of Office of Cultural Affairs programs.

Minimum Requirements:

Graduation with a Bachelor's degree from an accredited college or university in a related field.

•A minimum of five (5) years of experience in government, arts, arts administration, coordinating or managing public art projects and/or programming.
•Knowledge of and experience in the field of arts/arts policy particularly as it regards the City of Miami Beach.

Physical Requirements:

•Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact
•Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, word processor, calculator, copier, and fax machine
•No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, sitting, standing, pushing, and pulling

For all positions:

• Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
• Ability to maintain regular and punctual attendance.
• Performs related work as required
• Reports to work as directed during an emergency as an essential employee of the City of Miami Beach ?

For all technical, professional, supervisory and managerial positions:

• Ability to develop innovative and creative solutions to issues consistent with the City's strategic plan.

Applicants must detail any related work experience on the application or risk disqualification.  It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility.  City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.

Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.

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City of Miami Beach
Closing Date: 
July 19, 2019